Procedure No.	6213P
	Adoption Date:	July 11, 1984
	Revised:	October 17, 2001

MANAGEMENT SUPPORT REIMBURSEMENT FOR TRAVEL EXPENSES

Travel Request

Travel requests must be approved by the staff member's immediate supervisor prior to submission to the superintendent. Out of district travel must be approved by the immediate supervisor. Out of state travel involving students must be approved by the board prior to the trip.

Approved requests shall indicate who shall be responsible for paying for the substitute and any expenses.

The travel request must show meals, lodging, transportation, registration and any other estimated expenses for which reimbursement shall be requested upon completion of travel and the budgetary category to which reimbursement is to be charged.

Reimbursement of Claims

The district accounts payable schedule requires that certified claims be submitted to the district business office prior to the regular board meeting.

A mileage report is to be submitted each month for reimbursement of mileage in a personal vehicle inside the district. The report must show each point of departure and destination.

A statement of expenses is to be submitted for each trip for which reimbursement is being requested.

Reimbursable Expenses

Lodging	Itemized receipt required
Meals	Meals are reimbursed on a per diem basis: Spokane/Seattle Other Washington $9.00 - Breakfast $7.00 - Breakfast $11.00 - Lunch $9.00 - Lunch $18.00 - Dinner $14.00 - Dinner When an employee is required for professional reasons to be outside of the district for less than a full day, meals will be remunerated at the rates indicated. Reimbursement for meal expenses for out-of-state travel to a high cost area will be reimbursed at the rate allowed in the State OFM Manual.
Airline, Train, Bus Fare (Tourist rate)	Canceled ticket serves as receipt
Taxi or limousine to/from airport	Receipt required
Parking	Receipt required
Ferry or Toll	Receipt required
Mileage--personal car	Inside the district: Reimbursement allowed only when approved in advance by the staff member's supervisor. When travel is a necessary part of performing one's work, the staff member may receive blanket approval for the year. Outside the district: Reimbursement allowed only in connection with an approved travel request and when there is evidence that a district vehicle was not available for use on the day of travel. Reimbursement shall be at the rate paid to state staff.

1. Hotel and Motel Expenses: Individual receipts are required from each staff member who obtains reimbursement from the district. When two or more people share a room, the room shall be registered to all of the occupants. Each person shall obtain and pay a bill for the share of the room charge. Hotel or motel charges are not to be billed directly to the district, but purchase order or authorized procurement card may be used.

2. Airline Tickets: Airline tickets (coach rate) may be charged to the district through a local travel agency for any approved travel.

Nonreimbursable Expenses

The following expenses are not reimbursable:

1. Alcoholic beverages, meals or snacks other than regular meals.
2. Personal telephone calls, postage, and memberships.
3. Mileage to and from home.
4. Mileage for school levy promotions and other nonofficial school functions.
5. Entertainment.
6. Expenses for travel extended beyond the time required for the meeting or business, unless it is in the district's financial interest to extend the travel over a Saturday night or such other rate advantages.
7. Expenses incurred by non-employees traveling with the staff member, including room surcharges.